Department Secretary

Company: Danbury Health Systems
Location: Fishkill
Posted on: May 14, 2022

Job Description:

Nuvance Health has a network of convenient hospital and outpatient locations - Danbury Hospital, New Milford Hospital, Norwalk Hospital and Sharon Hospital in Connecticut, and Northern Dutchess Hospital, Putnam Hospital Center and Vassar Brothers Medical Center in New York - plus multiple primary and specialty care physician practices locations, including The Heart Center, a leading provider of cardiology care, and two urgent care offices. Non-acute care is offered through various affiliates, including the Thompson House for rehabilitation and skilled nursing services, and the Home Care organizations.
Summary
Assumes responsibility, under the direction of the Sleep Center Coordinator, who reports to the Manager of Business Development and HQ Sleep Services, for the coordination of all clerical and scheduling activities in the Sleep Center.
Responsibility
Provides a smooth workflow thru department for Sleep Center Coordinator and Manager for Business Development and HQ Sleep Services
1.Proof-reads all typed correspondence, revising and changing as necessary to ensure accuracy, prior to submittal or distribution.
2.Retrieves, opens, scans and sorts all mail as received and routes to appropriate staff. Maintains confidential nature of so specified mail.
3.Answers and triages phone calls. Schedules appointments giving proper preparation for each study. Answers patient questions in a courteous, helpful manner.
4.Fax Sleep Study results to referring physicians within a timely manner, and creates all paperwork in regards to follow up appointments and further treatment.
5.Monitors Sleep Center voice mail, and returns all phone calls to patients, Drs. Offices, and Home Health companies within the same business day.
6.File all completed charts and paperwork correctly.
7.Maintains continuing knowledge of all department procedures so that the scheduling and coordination of tests performed within the department are accomplished in an efficient manner.
8.Accurately registers and discharges patients through the CERNER and 3rd party's system. Prepare Patients charts: includes gathering accurate and complete demographic/financial information, RX, Dr. notes, copies of previous Sleep Studies, and all other medical documentation (Including directions to the Lab, patient questionnaires, technician forms and HIPPA Privacy Packets).
9.Pre-register patients and creates and mails confirmation packets prior to study date.
10.Accepts additional/unusual assignments as requested by the Executive of Business Development and Sleep Services, ensuring quality patient care and timely delivery of services as observed by supervisor.
JOB QUALIFICATIONS
Education: Requires high school or equivalent; general knowledge of high school subject matter possibly including sciences. One year of college or specialized post-high school training in medical terminology and medical office procedures preferred.
Experience: Requires a minimum of one year of clerical experience with knowledge of processes, procedures and different modalities. Experience with Microsoft Word /Excel applications preferred.
PHYSICAL AND MENTAL FACTORS
Physical: Requires light physical effort on a regular basis, as in frequent standing, walking, bending, stooping or reaching and/or occasional lifting of light items (i.e. up to 20 lbs.). Periodic eye or ear strain included in this level (less than 50% of the time).
Mental: Some irregularity in scheduled hours because of compensated overtime requirements. Work location imposes occasional unwelcome interruptions.
ENVIRONMENTAL AND WORKING CONDITIONS
Occasional exposure to communicable disease; otherwise physical surroundings are pleasant and comfortable.
Location: Fishkill-200 Westage Business Center Dr-Suite 234
Work Type: Full-Time
Standard Hours: 40.00
FTE: 1.000000
Work Schedule: Day 8
Work Shift: The hours are M-F 8:30-5
Org Unit: 1132
Department: Sleep Lab
Exempt: No
Grade: S3
EOE, including disability/vets.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact Human Resources at 203-739-7330 (for reasonable accommodation requests only). Please provide all information requested to assure that you are considered for current or future opportunities.

Keywords: Danbury Health Systems, Danbury , Department Secretary, Administration, Clerical , Fishkill, Connecticut