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Finance and Operations Director

Company: the American Civil Liberties Union
Location: Montgomery
Posted on: February 25, 2021

Job Description:

The American Civil Liberties Union (ACLU) Foundation of Alabama seeks a Finance and Operations Director who must have solid financial, communication, technology, analytical and management skills. This role will be responsible for maintaining all accounting, financial processes, internal controls, and reporting. These functions will be performed in order to support the Affiliate's goal of protecting the liberties that define our democracy. The Finance & Operations Director ensures that the organization has the structure and resources necessary to achieve its vision. The Director will help operationalize the Affiliate's culture by creating systems and controls that will ensure efficiency and accuracy around the Affiliate's critical finance, operations, and administrative needs. The Finance & Operations Director also participates in setting organizational goals and priorities, implementing a personnel management system, developing and managing the Affiliate's budget. The Finance and Operations Director reports to the Executive Director. Primary Responsibilities: Finance & Compliance

  • Draft, design and oversee creation of an annual budget and the execution of a budget management plan to ensure all teams meet budget goals, are apprised of their expenditures, and ensure compliant fiscal stewardship of our organization and are driving toward affiliate vision and priorities.
  • In collaboration with the Executive Director, establish financial and operating benchmarks, department budgets, program monitoring, and reporting standards on an ad-hoc, monthly, and annual basis.
  • Develop and implement efficient and thorough internal processes for the collection of useful financial information and other metrics, report regularly on cash flow, and create and maintain mid-to-long term financial models for making management decisions.
  • Supervise the work of other finance staff and contractors on all accounting and reconciliation tasks, and the tracking of time and expenses necessary for compliance with IRS requirements for charitable and social welfare organizations.
  • Maintain overall financial oversight for accounts payable, payroll, and credit card systems.
  • Oversee and ensure the accuracy of all accounts receivable and accounts payable processes.
  • Maintain internal control safeguards for the handling of revenue, recording of expenses, banking, and payment processing.
  • Oversee the annual revenue reconciliation with the national office. Lead the annual financial audit as the primary liaison with third-party auditors and ensure compliance with the ACLU of Alabama accounting procedures and policies manual.
  • Provide financial reports for the Board of Directors, including budget variance analysis and summaries of Affiliate investment and reserves balances.
  • Set the vision and bar for excellence on all operations-related processes and needs, ensuring that we have best-in- class office space, technology, internal communications, strategic planning, and administrative systems that touch and support staff members and external stakeholders.
  • Oversee development of risk management program designed to identify potential threats to the ACLU
  • of Alabama and develop strategies for minimizing those risks.
  • Supervise the maintenance of all contracts, insurance policies, and professional registrations.
  • Develop strong operations, logistics, systems, and compliance on the day-to-day level, while also anticipating longer-term needs.
  • Support the Executive Director in establishing systems around various personnel goals around equity, retention, and engagement.
  • Partner with the Executive Director to create new and relevant personnel policies.
  • Perform other duties as assigned. Qualifications:
    • Bachelor's degree required preferably in Accounting, Business, or related field.
    • Experience working in a non-profit, advocacy or political organization.
    • A commitment to diversity and an ability to work collaboratively and successfully with people and organizations regardless of their race, ethnicity, age, gender, sexual orientation, gender identity, gender expression, religion, ability, and socio-economic circumstances.
    • Interest in team culture building
    • Advanced QuickBooks and Excel experience.
    • A strong commitment to follow-through and meeting deadlines.
    • Should possess working knowledge of regulatory standards, including generally accepted accounting principles, 501c3 and 501c4 rules and regulations, including use of the 501h election.
    • Thorough knowledge of and ability to process and calculate payroll including garnishments and benefits deductions.
    • Good understanding of various employee benefit plans (i.e., FSA, HSA, & 401K) and their related effect on federal and state payroll tax calculations is a plus. Compensation and Benefits:
      Salary is commensurate with experience and within the parameters of the ACLU of Alabama: $70,000 - $80,000. Benefits include medical and disability insurance, 401(k) and vacation, holiday, and sick leave. Application Process:
      Please submit a letter of interest, current resume, and salary requirements via e-mail to:--jobs@aclualabama.org --with "Finance and Operations Director" in the subject field. --
      The ACLU of Alabama is an equal opportunity/affirmative action employer and encourages applications from all qualified individuals including women, people of color, persons with disabilities, and lesbian, gay, bisexual, non-binary and transgender individuals. ______________________________________________________________
      Gender Please select __________________________________________________________________________________________
      Veteran StatusIf you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Please select __________________________________________________________________________________________
      Voluntary Self-Identification of Disability
      Why are you being asked to complete this form?We are committed to equal opportunity to qualified people with disabilities. To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.How do I know if I have a disability?You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.Disabilities include, but are not limited to:
      • Blindness
      • Deafness
      • Cancer
      • Diabetes
      • Epilepsy
      • Autism
      • Cerebral palsy
      • HIV/AIDS
      • Schizophrenia
      • Muscular dystrophy
      • Bipolar disorder
      • Major depression
      • Multiple sclerosis (MS)
      • Missing limbs or partially missing limbs
      • Post-traumatic stress disorder (PTSD)
      • Obsessive compulsive disorder
      • Impairments requiring the use of a wheelchair
      • Intellectual disability (previously called mental retardation)Disability Status: Please select _____________________________________________________________________________________________The following demographic questions are optional. They are used to help us better understand our applicant pool and to continually improve our outreach and recruitment efforts.Individuals seeking employment at the ACLU are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation.
        Race and/or Ethnicity Please select If you chose 'A race or ethnicity not listed,' please let us know how you self-identify:
        If you chose 'A gender not listed,' please let us know how you self-identify:

Keywords: the American Civil Liberties Union, Danbury , Finance and Operations Director, Accounting, Auditing , Montgomery, Connecticut

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